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Protection of Pupil Rights Amendment (PPRA) and UT FERPA Policy

Policy Statement

Weber School District shall ensure that parental involvement occurs in cases where information collected from a student would generally raise privacy concerns in accordance with 20 USC 1232h and UCA 53E-9-203.

Procedures

  1. Third party surveys. 
    1. Before the administration or distribution of any survey created by a third party, Weber School District shall provide notice to parents and the opportunity to inspect the survey within a reasonable time of receiving the request. 
  2. Collection of sensitive information. 
    1. Restrictions on collecting sensitive information. Written parental consent shall be required before students are administered a psychological or psychiatric examination, test, or treatment, or any survey, analysis, or evaluation in which the evident intended effect is to cause the student to reveal information concerning one or more of the following sensitive areas about the student or any family member: 
  • Political affiliations or beliefs or, except as provided under UCA 53G-10-202 or rules of the state board, political philosophies; 
  • Mental or psychological problems; 
  • Sex behavior, orientation, or attitudes; 
  • Illegal, anti-social, self-incriminating, or demeaning behavior; 
  • Critical appraisals of others with whom the student or family member has close family relationships;
  • Legally recognized privileged relationships, such as with lawyers, medical personnel, or ministers; 
  • Religious practices, affiliations, or beliefs of the student or student’s parent; or 
  • Income, other than as required by law to determine program eligibility.
  1. Scope of written consent requirement. Prior written consent shall be required:
  • in all grades, kindergarten through grade 12;
  • within the curriculum and other school activities; and
  • whether the information collected is personally identifiable or not.
  1. Validity of written consent. The following procedures dictate the validity of written consent:
  • Written consent shall be considered valid only if notice was given in accordance with the notification requirements of this policy; 
  • The authorization shall only be valid for the activity for which it was granted;
  • A written withdrawal of authorization submitted to the school principal by the authorizing parent terminates the authorization;
  • A general consent used to approve admission to school or involvement in special education, remedial education, or a school activity does not constitute written consent under this section.
  1. Exceptions. Prior written consent shall not be required:
  • as part of a suicide prevention program as described in UCA 53G-9-702 where the parent has received notification and the ability to opt out of the process in accordance with the notification section of this policy; or 
  • if there is a reasonable belief that there is an emergency, child abuse, neglect, or a serious threat to the wellbeing of the student in accordance with the Emergency Situations section of this policy.
  1. Data disclosure Sensitive information collected under this policy may be shared in accordance with the Family Educational Rights and Privacy Act (FERPA), 20 USC 1232g, and UCA 53E-9-308.
  2. Data storage restriction. Sensitive information collected from a survey may not be stored in a student’s Student Achievement Backpack as defined in UCA 53E-3-511.
  3. Expressions of belief. This policy does not limit the ability of a student to, under UCA 53G-10-203, spontaneously express sentiments or opinions otherwise protected against disclosure under this policy.
  4. Inspection of instructional materials. 

Weber School District shall provide notice and an opportunity to a parent to inspect any instructional content that is provided to a student, regardless of its format, including printed or representational materials, audio-visual materials, and materials in electronic or digital formats (such as materials accessible through the Internet) used as part of the educational curriculum for the student. 

  1. Exclusion for academic tests or academic assessments. The opportunity to inspect instructional materials shall not extend to academic tests or academic assessments.
  1. Nonemergency, invasive physical examinations. 

Weber School District shall provide notification to parents and the opportunity to opt out of nonemergency, invasive physical examination that is:

  • Required as a condition of attendance;
  • Administered by the school and scheduled in advance; and
  • Not necessary to protect the immediate health and safety of the student, or of other students. 
  1. Definition. The term “invasive physical examination” means any medical examination that involves the exposure of private body parts, or any act during such examination that includes incision, insertion, or injection into the body, but does not include a hearing, vision, or scoliosis screening.
  2. Exception. This policy does not apply to any physical examination or screening that is permitted or required by an applicable Utah law, including physical examinations or screenings that are permitted without parental notification.
  1. Marketing surveys. 

Weber School District shall provide notice of and an opportunity to opt out of activities involving collection, disclosure, or use of personal information collected from students for marketing or to sell or otherwise distribute the information to others. 

  1. Exceptions. The requirement to provide notice and the opportunity to opt out does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions, such as the following:
  • College or other postsecondary education recruitment, or military recruitment.
  • Book clubs, magazines, and programs providing access to low-cost literary products.
  • Curriculum and instructional materials used by elementary schools and secondary schools.
  • Tests and assessments used by elementary schools and secondary schools to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students (or to generate other statistically useful data for the purpose of securing such tests and assessments) and the subsequent analysis and public release of the aggregate data from such tests and assessments.
  • The sale by students of products or services to raise funds for school-related or education-related activities.
  • Student recognition programs.

Weber School District shall provide notification to parents of this policy as follows:

  1. Required notifications. Weber School District shall provide the following notifications:
  1. notification at the beginning of each school year regarding this policy and within a reasonable period of time after any substantive changes to this policy;
  2. notification at the beginning of each school year of any planned third-party surveys;
  3. direct notification annually at the beginning of the school year by postal mail, hand, or email, including the specific or approximate dates, of any 
  • marketing survey; or 
  • nonemergency, invasive physical examination;
  1. direct notification by postal mail, hand, or email, including the specific or approximate dates, annually at the beginning of the school year and at least two weeks prior to the administration of any collection of sensitive information. This notice shall also include:
  • an internet address where the parent can view the exact survey to be administered to the parent’s student, and a notice that a copy of the survey questions will also be made available at the school. 
  • notice that a parent has a reasonable opportunity to obtain in writing the following information concerning the survey:
  • records or information, including information about relationships, that may be examined or requested;
  • the means by which the records or information shall be examined or reviewed;
  • the means by which the information is to be obtained;
  • the purposes for which the records or information are needed;
  • the entities or persons, regardless of affiliation, who will have access to the personally identifiable information; and
  • a method by which a parent of a student can grant permission to access or examine the personally identifiable information
  1. Waiver of two-week’s notice requirement. The two-week’s notice requirement for a collection of sensitive information may be waived in the following circumstances:
  • In response to a situation which a school employee reasonably believes to be an emergency, or as authorized under UCA 62A-4a-4, Child Abuse or Neglect Reporting Requirements;
  • By order of a court; or
  • After receiving notice of a collection of sensitive information protected by this policy, a parent may waive the two-week’s notice requirement.  

Weber School District shall provide training for teachers and administrators on the implementation of this policy.

  1. Emergency situations. 

If a school employee, agent, or school resource officer believes a student is at-risk of attempting suicide, physical self-harm, or harming others, the school employee, agent, or school resource officer may intervene and ask a student questions regarding the student's suicidal thoughts, physically self-harming behavior, or thoughts of harming others for the purposes of:

  • Referring the student to the appropriate prevention services; and
  • Informing the student’s parent without delay.
  1. Exception to notifying parents of an emergency situation. If the matter has been reported to the Division of Child and Family Services within the Department of Human Services, it is the responsibility of the division to notify the student's parent of any possible investigation, prior to the student's return home from school.
  2. Minimum degree of intervention. School employees, agents, or school resource officers shall use the minimum degree of intervention to accomplish the goals of this policy.
  1. Students who have turned 18 and emancipated minors. 

The rights to notification and opt out shall transfer to the student when the student turns 18 years old or is an emancipated minor. 

  1. Exception. The notification shall be given to and written consent required from the parent in all grades, kindergarten through 12, regardless of the student’s age, before a collection of sensitive information shall be administered.

 

 

update 9/13/2021

Tuesday, 30 March 2021 05:11

Bond Survey

The Weber School District Board of Education is considering going out for bond in the November election. Bonds, which must be approved by voters, are the way the district funds the construction of new schools as well as the replacement of aging facilities. Your feedback is very important to us as the board considers potential projects and costs. Please take a few minutes to give us your input by completing this short survey.

Start the survey 

Tuesday, 12 January 2021 14:44

Canvas Help Desk

helpDeskFor after hours help reach out to our Canvas Help Desk.

Email

Friday, 18 December 2020 14:51

FTE and Qualifications

Utah State Board of Education - Educator Licensing As of 4/21/2022

Educator Lookup Tool

License Distinctions

LEA Specific License: 

An LEA-Specific educator license, including areas of concentration and endorsements, is issued by the state board at the request of an LEA’s governing body (example: local school board) that is valid for an employee to fill a position in the LEA if other licensing routes for the applicant are untenable or unreasonable.

Associate License:

The Associate Educator License is for anyone who wants to teach in Utah but has not completed an educator preparation program but has met the content knowledge proficiency requirement or has a major in the subject area and is going through an educator preparation program.(University-based or alternate program).

Professional License:

A Professional Educator license is for teachers who have completed an educator preparation program. (University-based or alternate program)

Criteria Used To Get The Numbers

Date

April 21, 2022, Changes in CACTUS after this date are not included

FTE

Total Full time Equivalency (FTE) assigned to each school or to the Lea as of date of the data being pulled

Percentage of Educators Fully Qualified (Professional)

Percentage of the FTE that is fully qualified for their assignment. Fully qualified means the educator has a current professional license and professional license areas and endorsements for their assignments

Percentages of Educators Partially Qualified (Associate)

Percentage of FTE that is partially qualified for their assignment. Partially Qualified means the educator has an associate license/license area or endorsement in their assignment. This includes professionally licensed educators who have received associate level license area/endorsements. 

Percentage of Educators not Qualified (LEA Specific)

Percentage of FTE that is not qualified for their assignment. This includes educators without a current license, educators teaching on an LEA specific or a professional or associate educator teaching outside their area. All LEA specific licenses fall into this category.   


2022-2023 Percentages by FTE and Qualifications

LEAName

SchoolNumber

SchoolName

Total FTE

Fully Qualified

Educators who are teaching under LEA Specific or are not Qualified

Educators in an Associate Program to become Professional Qualified

Weber District

100

Bates School

35.5

94.40%

5.60%

0.00%

Weber District

701

Bonneville High

86.0571

83.20%

13.00%

3.80%

Weber District

105

Burch Creek School

32.65

96.90%

0.00%

3.10%

Weber District

179

Canyon View Preschool

30.348

93.00%

3.00%

3.90%

Weber District

109

Country View School

30.5

96.70%

0.00%

3.30%

Weber District

113

Farr West School

37.35

89.20%

8.10%

2.70%

Weber District

115

Freedom School

38.95

94.90%

5.10%

0.00%

Weber District

706

Fremont High

103.8367

88.40%

7.20%

4.40%

Weber District

111

Green Acres School

27.549

94.20%

3.60%

2.20%

Weber District

110

H Guy Child School

23.37

96.70%

1.20%

2.10%

Weber District

990

Home School (Weber)

0.5

100.00%

0.00%

0.00%

Weber District

112

Hooper School

33

98.50%

1.50%

0.00%

Weber District

750

Horizon Academy

5.6372

57.60%

42.40%

0.00%

Weber District

114

Kanesville School

41

86.60%

11.00%

2.40%

Weber District

116

Lakeview School

26.5

96.20%

3.80%

0.00%

Weber District

120

Lomond View School

23.72

93.70%

0.00%

6.30%

Weber District

121

Majestic School

34.896

91.40%

8.60%

0.00%

Weber District

123

Midland School

30.884

90.40%

4.70%

4.90%

Weber District

124

Municipal School

19.403

97.40%

0.00%

2.60%

Weber District

402

North Ogden Jr High

47.431

87.20%

6.60%

6.20%

Weber District

128

North Ogden School

27.392

94.50%

5.50%

0.00%

Weber District

132

North Park School

28.025

99.20%

0.80%

0.00%

Weber District

142

Orchard Springs

26.02

88.50%

7.70%

3.80%

Weber District

405

Orion Jr High

51.775

97.40%

0.90%

1.80%

Weber District

138

Pioneer School

22.14

93.20%

0.00%

6.80%

Weber District

140

Plain City School

31.346

92.00%

6.40%

1.60%

Weber District

144

Riverdale School

22.5

88.90%

6.70%

4.40%

Weber District

403

Rocky Mountain Jr High

57.0767

91.70%

3.80%

4.60%

Weber District

148

Roosevelt School

28

92.90%

7.10%

0.00%

Weber District

708

Roy High

98.0538

81.00%

9.80%

9.20%

Weber District

404

Roy Jr High

52.7954

81.10%

12.10%

6.90%

Weber District

152

Roy School

30.879

100.00%

0.00%

0.00%

Weber District

406

Sand Ridge Jr High

51.1262

75.70%

19.40%

4.80%

Weber District

141

Silver Ridge Elementary

31.29

95.20%

1.60%

3.20%

Weber District

412

Snowcrest Jr High

20.1719

92.20%

3.70%

4.10%

Weber District

408

South Ogden Jr High

48.4222

81.20%

12.10%

6.80%

Weber District

419

Summit View

0.08

100.00%

0.00%

0.00%

Weber District

410

T.H. Bell Jr High

36.6876

74.60%

20.20%

5.20%

Weber District

730

Two Rivers High

26.6214

83.80%

12.80%

3.40%

Weber District

154

Uintah School

34.995

88.70%

11.30%

0.00%

Weber District

156

Valley School

30.451

96.70%

3.30%

0.00%

Weber District

158

Valley View School

21.5

88.40%

2.30%

9.30%

Weber District

416

Wahlquist Jr High

62.2895

86.50%

8.50%

4.90%

Weber District

160

Washington Terrace School

29.5

96.60%

0.00%

3.40%

Weber District

35

Weber District

58.69

99.40%

0.00%

0.60%

Weber District

704

Weber High

107.9242

89.20%

4.20%

6.60%

Weber District

190

Weber HQ Preschool

0.75

100.00%

0.00%

0.00%

Weber District

725

Weber Innovation High School

15.9142

77.50%

10.50%

12.00%

Weber District

199

Weber Online K-6

24.6079

84.70%

8.10%

7.20%

Weber District

162

West Haven School

33.095

94.00%

0.00%

6.00%

Weber District

164

West Weber School

25.822

93.90%

6.10%

0.00%

Friday, 18 December 2020 13:28

Covid News Update

Modifications to current health guidelines were announced this morning by the governor and the Utah Department of Health. These guidelines go into effect on January 4, 2021, when we return from winter break. In summary:

  • The current public health orders will be extended through January, 21, 2021. This includes the mask mandate.

  • In-school exposures. If an individual is exposed to someone with COVID-19 in the school environment, and both individuals are wearing masks during the period of exposure, the person exposed is no longer required to quarantine. Contract tracing will still be conducted. Parents will need to monitor their students for symptoms for the 14 days following an exposure, and keep them home if they are sick. If it can't be verified that both individuals were wearing masks, then the person exposed will need to follow current quarantine procedures.

  • Teachers are able to get tested on a weekly basis upon request, or they can elect to be tested as part of "Test to Play." 

  • The governor indicated that vaccinations for teachers should be available by mid-January. There is a tentative schedule on the state's website.

  • The case threshold for closing has been modified for schools with over 1500 students. The new threshold is now 1% of the student population, instead of 15 cases. For example, the threshold for Fremont will move to 20 cases, Roy 18 cases and Weber 20 cases. All other schools will remain at 15 cases.

  • The "rule of three" (Three individuals testing positive in the same classroom within a two-week period) will only apply to elementary schools. Classes in secondary will no longer be quarantined when there are three or more cases in one classroom.

  • "Test to Stay." When the case threshold is met, a school has the option of moving online for 10 days, or testing all of its students. Students who test negative will be allowed to continue with in-person instruction. Students who test positive or don't test, will move to virtual learning for 10 days. Positive cases identified in this testing will not count toward the threshold to close.

  • Targeted testing in certain communities will be available after the holidays.

  • "Test to Play" will remain in effect. About 12,000 tests have been administered throughout the state with a positivity rate of 1.6%

For more information, please visit:

https://www.pbsutah.org/live-daily-updates-covid-19-utah

https://coronavirus.utah.gov/

https://coronavirus.utah.gov/education/school-manual/

Monday, 14 December 2020 15:38

Audit Committee

The District’s independent auditor uses the District’s audit committee to communicate certain matters to upper management and the Board. The audit committee includes three members of the Board, the District superintendent, and the business administrator. The three members of the Board report audit findings and other financial considerations to the Board. The Board is responsible for the oversight of the financial reporting process.

Audit Committee Members

Jon Ritchie - President, Weber Board of Education; Audit Committee Chair
Douglas Hurst - Member, Weber Board of Education; Audit Committee Member
Paul Widdison - Member, Weber Board of Education; Audit Committee Member

Tuesday, 13 October 2020 11:12

Videos

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Tuesday, 13 October 2020 11:12

Resources

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