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Tuesday, 01 October 2019 13:14

October 2019 Superintendency Message

A message from Assistant Superintendent Lori Rasmussen:

An Ordinary Day 

As we have been out reading in our schools, one couldn't help but notice the many dedicated people who work diligently to provide our students with a remarkable school experience. One wouldn't have to look far to see boundless amounts of work and service being rendered. In an ordinary day you might witness a maintenance worker repairing a drinking fountain, a custodian mowing the lawn, buses picking up and delivering our precious students,  and a student resource officer ensuring the safety of our students. As you walk into the school, the tremendous smell of lunch being prepared would waft through the air. One could hear the sounds of learning throughout the halls. One might hear a teacher's voice delivering a thoughtful lesson, students collaborating, a parent volunteer tutoring a child with reading, or the silence of students working on a project using their chromebooks. Add to this, the sight of a secretary comforting a student who doesn't feel well and a principal greeting students warmly in the hall. What a wonderful, ordinary day! As I reflected on the many visits to schools it occurred to me the enormity of daily effort  that goes into providing students with a quality education. You've heard the quote "It takes a village to raise a child." This African proverb  means that an entire community of people must interact with children in order for those children to experience and grow in a safe and healthy environment. Our community epitomizes this concept. Weber District is honored to be part of a community where the whole child is valued. Where every Weber School District employee strives to ensure all students are safe, challenged, supported, and engaged. The fine efforts of employees, parents, and community members to move good forward in our district provides an extraordinary education for our students. Thanks to all! 

Speaking of a village. . . here are some numbers behind the story-

  • Weber School District was formally established in 1905
  • Weber School District is the 7th largest district out of 41 district's in the state
  • We currently have 45 schools
  • There are 33,000 K-12 students in Weber School District
  • There are 400 Preschool students
  • There are over 3600 employees
  • We serve over 18,300 meals daily
  • Buses pick up students at 6,693 bus stops daily
Monday, 30 September 2019 09:54

How to file an OCR Complaint

Discrimination on the basis of race, color, and national origin is prohibited by Title VI of the Civil Rights Act of 1964.  This includes discrimination based on a person’s limited English proficiency or English learner status; and actual or perceived shared ancestry or ethnic characteristics, including membership in a religion that may be perceived to exhibit such characteristics (such as Hindu, Jewish, Muslim, and Sikh individuals).

Discrimination on the basis of sex is prohibited by Title IX of the Education Amendments of 1972.  This includes discrimination based on pregnancy, parental status, and sex stereotypes (such as treating persons differently because they do not conform to sex-role expectations or because they are attracted to or are in relationships with persons of the same sex).

Discrimination against persons with disabilities is prohibited by Section 504 of the Rehabilitation Act of 1973 and Title II of the Americans with Disabilities Act of 1990 (Title II prohibits discrimination on the basis of disability by public entities, whether or not they receive federal financial assistance).  This includes discrimination against individuals currently without an impairment that substantially limits of a major life activity, but who have a record of or are regarded as having a disability.

Discrimination on the basis of age is prohibited by Age Discrimination Act of 1975.

These civil rights laws extend to all state education agencies, elementary and secondary school systems, colleges and universities, vocational schools, proprietary schools, state vocational rehabilitation agencies, libraries and museums that receive federal financial assistance from ED. These include all public schools and most public and private colleges and universities.

Weber School District is committed to ensuring a safe learning and working environment for all our students and employees. Weber School District prohibits discrimination, harassment (including sexual harassment), or retaliation on the basis of race, color, sex, pregnancy, religion, national origin, marital status, disability, sexual orientation, gender identity or any other legally protected classification in all educational  programs, activities, admissions, access, treatment, or employment practices. Board Policy 4120 and 7100 prohibits discrimination based on race, color and national origin, sex, handicap or disability, in accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972,  and Section 504 of the Rehabilitation Act of 1973,the Americans with Disabilities Act, Title VII of the Civil Rights Act of 1964, Age Discrimination in Employment Act, Equal Access Act, and Utah Code 34A-5-106. Related inquiries and complaints may be directed to a school administrator or to the weber School District Director of Equity, Justice, and Inclusion (801) 476-7869. You may also contact the Office for Civil Rights, Denver, CO, (303) 844-5695 or, if you believe you have been discriminated in your employment, the Utah Antidiscrimination and Labor Division (UALD) at (801) 530-6801 or the federal Equal Employment Opportunity Commission (EEOC) at 1-800-669-4000..

Tuesday, 24 September 2019 13:47

Title IX

Coming soon

Tuesday, 24 September 2019 13:47

Bullying Investigation

Coming soon

Tuesday, 24 September 2019 13:47

Title VI

Coming soon

Thursday, 12 September 2019 14:51

WeberTube

WeberTube Discontinued

Hello Weber School District Parents, Teachers, and Staff,

On September 12th, 2019, the server that housed WeberTube has been discontinued. We realize that for several years some of our teachers have used WeberTube as a way to upload and share video content with parents and/or students. However, the server that we have used to house these videos these many years has reached end of life. For this reason we have opted to discontinue the server and, by extension, WeberTube.

Thank you, wonderful WSD parents, teachers, and staff, for all you do.

Please check with your teacher to find the classroom tool they are using.

Wednesday, 11 September 2019 10:09

Student Data Collection Notice

Necessary Student Data

Necessary student data means data required by state statute or federal law to conduct the regular activities of the school.

  • Student Name, Date of birth, and Sex
  • Parent and student contact information and Custodial parent information
  • A student identification number (including the student’s school ID number and the state-assigned student identifier, or SSID)
  • Local, state, and national assessment results or an exception from taking a local, state, or national assessment (click here for more information on assessments)
  • Courses taken and completed, credits earned, and other transcript information
  • Course grades and grade point average
  • Grade level and expected graduation date or graduation cohort
  • Degree, diploma, credential attainment, and other school information
  • Attendance and mobility
  • Drop-out data
  • Immunization record or an exception from an immunization record
  • Race, Ethnicity, or Tribal affiliation
  • Remediation efforts
  • An exception from a vision screening required under Section 53G-9-404 or information collected from a vision screening described in Utah Code Section 53G-9-404
  • Information related to the Utah Registry of Autism and Development Disabilities (URADD), described in Utah Code Section 26-7-4
  • Student injury information
  • A disciplinary record created and maintained as described in Utah Code Section 53E-9-306
  • Juvenile delinquency records
  • English language learner status
  • Child find and special education evaluation data related to initiation of an IEP

Optional Student Data

We may only collect optional student data with written consent from the student’s parent or from a student who has turned 18.

  • Information related to an IEP or needed to provide special needs services
  • Biometric information used to identify the student
  • Information required for a student to participate in an optional federal or state program (e.g., information related to applying for free or reduced lunch)

Certain sensitive information on students collected via a psychological or psychiatric examination, test, or treatment, or any survey, analysis, or evaluation will only be collected with parental consent. You will receive a separate consent form in these cases. See our Protection of Pupil Rights Act (PPRA) notice for more information.

Prohibited Collections

We will not collect a student’s social security number or criminal record, except as required by Utah Code Section 78A-6-112(3).

Data Sharing

We will only share student data in accordance with the Family Educational Rights and Privacy Act (FERPA), which generally requires written parental consent before sharing student data. FERPA includes several exceptions to this rule, where we may share student data without parental consent. For more information on third parties receiving student information from us, see our Metadata Dictionary.

Student data will be shared with the Utah State Board of Education via the Utah Transcript and Records Exchange (UTREx). For more information about UTREx and how it is used, please visit the Utah State Board of Education’s Information Technology website.

Benefits, Risks, and Parent Choices

The collection, use, and sharing of student data has both benefits and risks. Parents and students should learn about these benefits and risks and make choices regarding student data accordingly. Parents are given the following choices regarding student data:

  • Choice to request to review education records of their children and request an explanation or interpretation of the records (see our annual FERPA notice for more information)
  • Choice to contest the accuracy of certain records (see our annual FERPA notice for more information), potentially leading to the correction, expungement, or deletion of the record
  • Choice to opt into certain data collections (see the section above on optional data collections)
  • Choice to opt out of certain data exchanges
    • Information that has been classified as directory information (see our directory information notice for more information)
    • Parents of students with an IEP may have their information shared with the Utah Registry of Autism and Developmental Disabilities (URADD). If included in this data exchange, parents will receive a separate notice within 30 days of the exchange, informing them of their right to opt out, per Utah Code Section 53E-9-308(6)(b)
  • Choice to file a complaint if you believe the school or its agents are violating your rights under FERPA or Utah’s Student Data Protection Act. If you have a complaint or concern, we recommend starting locally and then escalating to the state and US Department of Education

Your local school district or charter school

Report your concern with the WSD This email address is being protected from spambots. You need JavaScript enabled to view it.

The Utah State Board of Education

Report your concern with the USBE hotline

The US Department of Education

Report your concern here

Storage and Security

In accordance with Board Rule R277-487-3(14), we have adopted a cybersecurity framework called the CIS Controls.  

[Note:  Per 34 C.F.R. § 99.37(d), a school or school district may adopt a limited directory information policy.  If a school or school district does so, the directory information notice to parents and eligible students must specify the parties who may receive directory information and/or the purposes for which directory information may be disclosed.]

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Weber School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, Weber School District may disclose appropriately designated “directory information” without written consent, unless you have advised the Weber School District to the contrary in accordance with Weber School District procedures.  The primary purpose of directory information is to allow the Weber School District to include information from your child’s education records in certain school publications.  Examples include:

  • A playbill, showing your student’s role in a drama production;
  • The annual yearbook;
  • Honor roll or other recognition lists;
  • Graduation programs; and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965, as amended (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.  [Note:  These laws are Section 9528 of the ESEA (20 U.S.C. § 7908) and 10 U.S.C. § 503(c).] 

If you do not want Weber School District to disclose any or all of the types of information designated below as directory information from your child’s education records without your prior written consent, you must notify the Weber School District in writing by September 15th.  Weber School District has designated the following information as directory information: 

  • Student's name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user
  • A student ID number or other unique personal identifier that is displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user.

The Family Educational Rights and Privacy Act (FERPA) affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records.  These rights are:

  1. The right to inspect and review the student's education records within 45 days after the day [Weber School District (“District”)] receives a request for access.

Parents or eligible students who wish to inspect their child’s or their education records should submit to the school principal [or appropriate school offi­cial] a written request that identifies the records they wish to inspect.  The school official will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

  1. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

Parents or eligible students who wish to ask the “District” to amend their child’s or their education record should write the school principal [or appropriate school official], clearly identify the part of the record they want changed, and specify why it should be changed.  If the school decides not to amend the record as requested by the parent or eligible student, the school will notify the parent or eligible student of the decision and of their right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right to a hearing.

  1. The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without con­sent.

One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  The criteria for determining who constitutes a school official and what constitutes a legitimate educational interest must be set forth in the school’s or school district’s annual notification for FERPA rights.  A school official typically includes a person employed by the school or school district as an ad­ministrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel) or a person serving on the school board.  A school official also may include a volunteer,  contractor, or consultant who, while not employed by the school, performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, audi­tor, medical consultant, or therapist; a parent or student volunteering to serve on an official committee, such as a disciplinary or grievance committee; or a parent, student, or other volunteer assisting another school official in performing his or her tasks.  A school official typically has a legitimate educational interest if the official needs to review an educa­tion record in order to fulfill his or her professional responsibility.

  1. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the “District” to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC  20202

FERPA permits the disclosure of PII from students’ education records, without consent of the parent or eligible student, if the disclosure meets certain conditions found in § 99.31 of the FERPA regulations.  Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the parent or eligible student, § 99.32 of the FERPA regulations requires the school to record the disclosure.  Parents and eligible students have a right to inspect and review the record of disclosures.  A school may disclose PII from the education records of a student without obtaining prior written consent of the parents or the eligible student –

  • To other school officials, including teachers, within the educational agency or institution whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in § 99.31(a)(1)(i)(B)(1) - (a)(1)(i)(B)(3) are met. (§ 99.31(a)(1))
  • To officials of another school, school system, or institution of postsecondary education where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of § 99.34. (§ 99.31(a)(2)) 
  • To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as the State educational agency (SEA) in the parent or eligible student’s State. Disclosures under this provision may be made, subject to the requirements of § 99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs.  These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf, if applicable requirements are met.  (§§ 99.31(a)(3) and 99.35)
  • In connection with financial aid for which the student has applied or which the student has received, if the information is necessary for such purposes as to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§ 99.31(a)(4))
  • To State and local officials or authorities to whom information is specifically allowed to be reported or disclosed by a State statute that concerns the juvenile justice system and the system’s ability to effectively serve, prior to adjudication, the student whose records were released, subject to § 99.38. (§ 99.31(a)(5))
  • To organizations conducting studies for, or on behalf of, the school, in order to: (a)  develop, validate, or administer predictive tests; (b)  administer student aid programs; or (c)  improve instruction, if applicable requirements are met.  (§ 99.31(a)(6))
  • To accrediting organizations to carry out their accrediting functions. (§ 99.31(a)(7))
  • To parents of an eligible student if the student is a dependent for IRS tax purposes. (§ 99.31(a)(8))
  • To comply with a judicial order or lawfully issued subpoena if applicable requirements are met. (§ 99.31(a)(9))
  • To appropriate officials in connection with a health or safety emergency, subject to § 99.36. (§ 99.31(a)(10)
  • Information the school has designated as “directory information” if applicable requirements under § 99.37 are met. (§ 99.31(a)(11))
  • To an agency caseworker or other representative of a State or local child welfare agency or tribal organization who is authorized to access a student’s case plan when such agency or organization is legally responsible, in accordance with State or tribal law, for the care and protection of the student in foster care placement. (20 U.S.C. § 1232g(b)(1)(L))
  • To the Secretary of Agriculture or authorized representatives of the Food and Nutrition Service for purposes of conducting program monitoring, evaluations, and performance measurements of programs authorized under the Richard B. Russell National School Lunch Act or the Child Nutrition Act of 1966, under certain conditions.  (20 U.S.C. § 1232g(b)(1)(K))
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